Frequently Asked Questions
Registration Renewal Process
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- When is the registration renewal period?
Registration renewal opens on Oct. 1 and closes on Dec. 1. Your complete application must be received by 11:59 p.m. on Dec. 1, 2016.
- Why do I have to renew my registration?
Proper registration to practise as an RN or RN(NP) is a legal requirement in Manitoba. If you do not renew your registration for 2017 and continue to practise in 2017, you may be subject to unauthorized practice penalties.
- What do I have to submit to renew my registration? A complete application includes:
- an online renewal application
- NEW: professional liability protection
- completion of your annual continuing competence program (CCP) requirements, including any outstanding jurisprudence learning modules
- CCP review materials, if applicable
- applicable fees
- Why can I only renew online?
We began offering an online renewal process in 2011 because it is the most cost effective, environmentally friendly and efficient method of renewal for both RNs and the College.
- How can I renew online if I don’t have a computer or Internet access?
If you do not have Internet access at home or work, we have a few computers set up in our lobby at 890 Pembina Highway that you can use Monday to Friday from 8:30 a.m. to 4:30 p.m. You can also use a computer at a local library or a friend’s house.
- I don’t know my registration number. Where can I find it?
You can search your name in Nurse Check to find your registration number.
- I forgot my password. What do I do now?
Click the “forgot my password” link on your member profile login page and enter your registration number. You will receive an email with a link to reset your password (this will be sent to the email address we have on file for you). If you don’t have access to the email account that we have on file for you or if you can’t remember the email address you gave us, contact us and we’ll update it for you.
- I started to fill out my renewal application and had to stop partway through. What do I do now?
Log back in to your member profile. The information you entered to that point will be saved and you will be able to continue from that point. Your information is retained this way until you complete your renewal application and your payment information has been confirmed.
- How can employers support RNs with renewing online?
We are asking employers to make computers with Internet access available and allow RNs a few moments to renew online at work
- How can I confirm that my renewal application was received?
You will receive an email confirming that we received your application. This acknowledgment email is automatically sent to the email address on your member profile. If you did not receive the acknowledgment email it may be in your junk email folder, or you may have entered your email address incorrectly. You can log in to your profile to check this and make any changes.
- How can I confirm that my renewal application was approved?
You will receive an email from us once your application has been approved. You can also verify the approval by searching for your name on Nurse Check. Allow at least one week for your application to be processed before checking your status in Nurse Check. If your status hasn’t changed after one week, please contact us as your application may be pending and may require follow-up on your part.
- What should I do if I'm not renewing my registration?
If you do not plan to practise in 2017, please let us know. You can contact us or log in to your member profile and indicate you are not renewing. We will update your information and won't send you renewal reminders.
- How can I get an income tax receipt?
Income tax receipts will be available through your member profile before Feb. 28, 2017. We’ll send you an email in the new year as soon as they are available to download.
- What does the College use my registration fee for?
Registration fees are paid to the College because we are the regulatory organization for RNs in Manitoba. Registration as an RN gives you the privilege of belonging to a regulated health profession. This shows the public that you are an educated, qualified and competent professional. You also have the legal authority to call yourself a registered nurse.
Professional Liability Protection
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- Why do I need to obtain professional liability protection this year?
Your registration fee no longer includes professional liability through CNPS. However, professional liability through CNPS is still a requirement for registration. Click here for more information about why this is changing.
- How do I obtain professional liability protection?
You can purchase professional liability protection by logging in to your member profile and clicking the “professional liability protection” button on the right-hand side of your profile. You will be taken to a page with two options:
- Purchase a membership with the Association of Registered Nurses of Manitoba (which includes professional liability protection from CNPS) at a group rate of $93.40 for RNs or $147.47 for RN(NP)s
- Purchase professional liability protection directly from CNPS at an individual rate of $120.75 for RNs or $346.50 for RN(NP)s
- Is my coverage the same through both options?
Yes. The coverage through CNPS is the same, regardless of whether you purchase it through the Association or directly from CNPS. The difference in price is because you are receiving a group rate when you purchase it through the Association.
- If I have professional liability protection in another province or through my employer, do I still need to purchase it as part of my Manitoba registration renewal?
Yes. You must have professional liability protection in each province that you are registered. Even if your employer purchases liability protection as part of your employment, you are still required by legislation to have professional liability protection through CNPS.
- Do I need to provide confirmation of my professional liability protection to the College?
No. If you purchase professional liability protection through the Association of Registered Nurses of Manitoba, their system will communicate with ours to confirm your purchase. If you purchase professional liability protection directly through CNPS, they will notify us directly on your behalf.
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- Why does registration renewal close on Dec. 1?
You current registration will expire on Dec. 31, 2016. The renewal deadline of Dec. 1 gives us time to contact you if there is an issue with your online renewal application. It also gives you time to fulfill any additional requirements that may be necessary. If you wait until the last minute to renew and there is an issue with your application, you may not be renewed for 2017 and will have to apply for reinstatement, which means you won’t be able to practise as an RN at the beginning of 2017.
This deadline also allows us to finalize the 2017 practicing registers, to notify RNs of cancelled registrations and ensure Manitoba employers are in a position to schedule staff for Jan. 1, 2017.
- Can I apply for registration renewal on Dec. 1?
Yes, but we must receive your completed application by 11:59 p.m. on Dec 1. It can take several hours to complete the jurisprudence learning modules (if you haven't already). For this reason, we strongly recommend that you renew as early as possible.
- What happens if I miss the Dec. 1 deadline?
If you miss the deadline and want to practise in 2017, you will have to apply for reinstatement. Click here for more information about reinstatement.
- What is an unauthorized practice penalty and who does it apply to?
This penalty is imposed when an individual practises as an RN without being properly registered. The penalty is $525 over and above the practicing registration fee for any calendar year, or part year.
Fees & Payment
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- What is my registration fee for 2017?
Registration fees for 2017 have been reduced.
- Registered nurse: $349.09
- Nurse practitioner: $349.09
- Non-practising member: $100.02
- Why are my fees lower this year?
Beginning in 2017, you will no longer obtain professional liability protection through the College and your registration fee no longer includes membership with the Canadian Nurses Association (CNA). Click here for more information about the fee adjustment.
- How can I pay my registration fee?
You have several payment options:
In-person Online By mail Visa, MasterCard, Visa Debit X X Cash X Interac X Certified cheque, money order X X
Remember, if you were enrolled in the pre-authorized chequing (PAC) plan in 2016, you have pre-paid your 2017 registration fee and don’t need to send payment unless you owe additional fees.
- Why doesn’t the College accept personal cheques anymore?
Personal cheques can take several days to be processed, which delays the approval process. This can cause a bigger issue if a cheque is returned due to insufficient funds.
- How does the pre-authorized chequing (PAC) plan work?
The PAC plan allows you to pre-pay your registration fees for the following year in quarterly instalments. If you were enrolled in the PAC plan in 2016, you have pre-paid your 2017 registration fee. You will remain enrolled in the PAC plan until you let us know that you would like to cancel your enrolment. You do not have to reapply each year.
- What will my PAC payments be in 2017?
If you enroll in the PAC plan in 2017, you will pre-pay your 2018 registration fees. 2017 quarterly payments will be withdrawn on Feb. 1, May 1, Aug. 1 and Oct. 1
RNs RN(NP)s Non-practicing Feb. 1 $88.86 $88.86 $26.58 May 1 $88.86 $88.86 $26.58 Aug. 1 $88.86 $88.86 $26.58 Oct. 1 $88.83 $88.83 $26.60
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- How do I calculate my practice hours?
Practising RNs and RN(NP)s are required to provide an estimate of how many hours you will work up to the end of 2016. This projection may require some calculations. You may claim actual hours worked including overtime. Sick time, vacation time or other time-off should not be included in this calculation.
Do your best to provide an accurate estimate. If needed, estimated practice hours for 2016 can be updated when you renew again next year. For more information please see the fact sheets Is my Practice RN Practice? and Calculating Practice Hours for Registration Renewal.
Here is an example of a calculation:
An RN working full-time might work 7.75 hours per day or 77.5 per pay period (10 days X 7.75 hours). If the RN has 4 weeks of vacation and did not work any overtime, the calculation would look like this:
77.5 hours X 26 pay periods = 2,015 hours less vacation of 4 weeks (20 days X 7.75 hours=155 hours) gives a total of (2015-155) 1,860 hours for the year.
- How many hours do I have to work to be eligible for registration renewal?
To be eligible for registration renewal, the minimum requirement for RNs in Manitoba is 1,125 hours in the previous five years or 450 hours in the previous two years (unless you have successfully written the CRNE/NCLEX in the four years preceding the current renewal year).
The minimum requirement for RN(NP)s in Manitoba is 900 extended practice hours in the previous three years or 300 extended practice hours in the previous year. Nurse practitioner educators must have 100 clinical hours as part of their total practice hours per year.
If you are selected for the CCP Review, you will be required to have your practice hours verified by your employer. The purpose of requesting the verified hours is to confirm that you have met the minimum hours requirement.
- Can on-call hours be considered practice hours?
No. You must be engaged in RN practice to claim practice hours.
- When reporting practice hours, can I include the hours I worked as a graduate nurse?
No. These are not calculated for the purpose of renewal.
- I am on a back-to-work program because of a long-term disability. Can I claim these hours as practice hours?
Yes. You can claim these hours if the work is considered to be RN practice, if you were on the RN register at the time and if you are able to have the hours verified in the event of a review.
- What if my hours from a previous year are incorrect on my online renewal application?
You are welcome to make corrections on your online renewal application if they are needed. It is not unusual for your estimate from last year to be changed once you know how many hours you actually worked.
- What happens if my self- reported and verified practice hours do not match on my member profile?
Self-reported practice hours are calculated as an estimate by you during registration renewal. When you are required to submit verified hours (for example, if you are selected for the CCP review) your employer will calculate your practice hours and send them directly to us. The hours submitted directly from your employer often do not match your self-reported hours because your self-reported hours are an estimate. When reviewing your hours, we will confirm that you have met the minimum practice hour requirement. We do not compare your verified practice hours to your self-reported hours.
Leaves of Absence & Disclosure
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- I am taking a leave in 2017. What are my options for renewal?
There are several options if you are taking a leave from work. Click here to view your leave of absence renewal options.
- I am off work due to a long-term disability or Workers Compensation claim. Should I indicate I have a physical ailment on the Disclosure portion of the online renewal application?
Not necessarily. This question is meant to identify if you have a physical ailment which may affect your ability to practise nursing in a safe and competent manner. An illness, injury or disability does not necessarily prevent you from practising safely or competently. If you are unsure about your specific situation, contact us and ask to speak with one of our practice and standards consultants.
Continuing Competence Program (CCP) & Review
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- What do I need to complete as part of the CCP?
You must complete any outstanding jurisprudence learning modules and complete your CCP forms by the Dec. 1 deadline. Click here for more information about the CCP.
- Which jurisprudence learning modules do I need to complete?
In order to renew your registration for 2017, you will need to complete the 2016 module titled "Professionalism in Nursing Practice". If you have not already completed the Self-Regulation 101 (2014) or the Scope of Practice (2015) modules, you will also need to complete them in order to renew your registration.
- How do I know which ones I still need to complete?
You can see which modules you have already completed by logging into your member profile and making sure the original completion date is written beside the title of each module. Please note that you only need to complete each module once throughout your career.
- How do I complete the jurisprudence learning modules?
You can access all modules by logging in to your member profile and clicking the “jurisprudence learning module” button on the right-hand side of your profile. Click here for more information about jurisprudence.
- How do I know if I was selected for the CCP review?
If you were selected to participate in the review, you were notified by mail and email in June/July. All review materials must be submitted by Dec. 1. Click here for more information about the CCP review.
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- How does the College protect the confidentiality of my personal/renewal information?
We use a number of security measures to protect your information and we proactively take measures to maintain the security of information we collect.
Access to your member profile is password-protected. You can help maintain the security of your personal information by not sharing your password and always logging out after you’re finished. This area of our site also encrypts all data for secure transmission across the Internet. Encryption makes information unreadable as it travels over the Internet.
- How can I be sure that my online payment is secure?
Payments made online meet the standard for processing card industry (PCI) standards. This means that data transmission is encrypted and storage of any banking information also meets PCI standards. Secure Sockets Layer (SSL) provides a high level of security for Internet communications and provides an encrypted communications session between your web browser and a web server. When sensitive information is being sent over the Internet between your browser and a web server, SSL verifies that the information has not been altered in any way. All major browsers released in recent years support SSL.
The College does not retain any personal banking information transmitted over the Internet. This information is retained by Moneris, the largest processor of transactions in Canada. Moneris also has enhanced security mechanisms to ensure the security of financial information.
- Why does the public have access to my registration status on Nurse Check?
This information is public information under The Registered Nurses Act section 8(2) and the Registered Nurses Regulation section 3(1). It was previously available by calling the College during business hours. We are required to have a register available to the public and an online public register is best practice in the regulation of health professionals for a number of reasons:
- Information can be updated in real time
- It minimizes the risk of illegal practitioners fraudulently obtaining employment
- It is easily accessible and available anytime